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Task Management

Task Management2024-01-11T00:55:35+04:00

Unlock Productivity Potential with Reflexis Task Management Software

Unlock Productivity Potential with Reflexis Task Management Software

Give your on-site teams a single execution and communication system for all projects, activities, tasks and messages. Allow management to see completion status in real-time and assign follow-up actions using AI-powered insights, ensuring that your front line thrives and your potential soars. Task management solutions enable your teams to work at the pace they need. Powerful on their own, these solutions simplify task management and better connect the front line to work as a team. Together, they’re unmatched—transforming your operation and unlocking your productivity potential.

Reflexis Task Management Software

Improve sales by 1–3% when you simplify execution and communication with software solutions that automatically prioritize and allocate tasks to on-site employees. Send automatic task assignments directly to front-line team members, prioritized based on corporate initiatives and real-time data. Ensure teams complete what needs to be done first, and get completion notifications without delay. This suite of task management tools has everything your employees need to enhance execution, including on-site walks and audits, standardized checklists, peer-to-peer messaging, digital forms and more.
Increase Productivity: Streamline and simplify workflows by enabling teams to communicate and collaborate in real-time. Remove confusion and boost efficiency when teams know what to do by role and can work together to accelerate task execution and customer service.
Remove Communication Silos: Set the stage for organic team collaboration with free-flowing information and secure enterprise communication. Turn mobile devices into walkie-talkies to broadcast timely information, or send and receive emergency alerts to keep everyone safe.
Drive Customer Loyalty: Provide teams with intuitive technology so they can confidently help customers, get instant answers to questions or use GPS tracking to locate help. Business phone system-based calling means staff can move freely around the workspace, engaging customers and accomplishing prioritized tasks.

Simplify Life for Store Managers with Task Manager

Modern Features Meet Proven Functionality

Reflexis Real-Time Task Manager™ streamlines execution and simplifies work to empower and engage your front-line teams.
Improve Workload Distribution: Automate task assignments with equitable distribution to keep workloads fair and reduce overtime spending.
Automate Role-Based Assignments: Automatically push the right assignment to the right associate, aligning skills, availability and preference.
Simplify Task Prioritization and Completion Tracking: Front-line staff can quickly scan the day’s activities, so they know what to tackle first. Managers have immediate insight into what tasks are completed, when and by whom.
Optimize Store Operations: Enable management by exception with actionable insights that provide best next steps.
Leverage a User-Friendly UX: Meet the expectations of your workforce with a modern UI that includes personalization options, such as pin control for important task assignments.
Improve Accuracy with a Mobile First Solution: Put all the apps associates need on one hand-held device, so they can be where they need to be and do what they need to do, faster and with more accuracy.

Streamline and Modernize On-Site Audits

Q-Walk™ ensures compliance by streamlining your on-site audits and inspections, with real-time notifications, driving best-practice corrective actions.
Reduce On-Site Audit Inefficiencies: Enable field managers to conduct site reviews from a mobile device, improving visibility and ensuring all brick-and-mortar locations are safe, legal and compliant.
Ensure Consistency and Standardize Processes: Create standardized question sets and surveys for all topics and functions, from cleanliness to loss prevention, ensuring consistency across locations.
Improve Response Times to Issues: Respond quickly to issues identified during on-site audits with intelligent alerts that automatically generate corrective tasks.
Prioritize Specific Locations: View intelligent location-specific reports and drill down as needed to compare performance to corporate expectations and peer locations.

Prioritize Checklists and Streamline Processes

Q-Check™ enables you to quickly create, review and distribute organized and prioritized checklists for consistent execution of routine activities.
Improve Task Execution Consistency: Replace paper checklists with a mobile-first interface that enables you to create, edit and share checklists for multi-step and repetitive activities. View by priority and easily complete checklists relevant to each role.
Promote Compliance: Create checklists for location openings, safety processes, common tasks and more for a safe, welcoming environment for both associates and customers.
Drive Real-Time Visibility: Real-time, mobile access allows your front-line staff to easily complete routine multi-step activities on time and according to best practices.
View Completion Rates Instantly: Digital records give on-site, field and corporate managers visibility into completion rates with real-time notifications at each step so they can manage by exception.
Leverage Analytics to Drive Improvements: Easily create reports to understand trends and patterns in checklist completion and compliance. Measure performance, create audit trails and identify patterns to drive intelligent improvements.

Simplify Your Real-time Communication Strategy

Q-Comm™ enables intelligent, real-time messaging at every level of your organization with both peer-to-peer instant messaging and corporate-to-field communications.
Communicate Faster and More Effectively: Eliminate confusion and communicate effectively to your front-line locations using a solution that’s fast to deploy and easy to access.
Reach the Right People at the Right Time: Precise targeting by role, hierarchy or location means your messages get to the right individuals or teams at the right time, ensuring fast, appropriate action.
Manage by Exception: Advanced analytics and reporting allow you to track message read and response rates and more to uncover real-time trends and manage by exception. The application provides fast search functionality for quick answers to questions.
Optimize Communications: Implement geo-fencing, message filters and more on a single, integrated communication tool, saving time and staying compliant by reaching the right team member, every time.

Secure and Centralized Document Storage

Q-Docs™ streamlines document management and access control, giving you the ability to create, store, search and access all corporate documents from a user-friendly interface.
Consolidate and Simplify Documentation: Access and archive documents with version control and hierarchical permissions, enabling corporate stakeholders to add, update and share documents in real-time.
Intelligently Categorize, Organize and Share: Intelligently organize and distribute documents, setting permissions and visibility by category, role, location and more. Ensure everyone can easily access current documents relevant to their role.
Enhance Reporting with Advanced Analytics: Easily create custom reports to quantify a range of metrics, such as document usage by associate, department or location, and even access audit trails to restore previous versions.

Optimize and Elevate Form Completion Procedures

Q-Forms™ enables your front-line teams to quickly create, complete and escalate all digital forms used by your organization, saving time and eliminating the inefficiencies caused by paper-based forms.
Simplify Form Creation: Streamline the process of creating and sharing new forms with robust version 
control functionality, ensuring everyone has the most up-to-date digital forms and information.
Escalate Forms in Real Time: Define the process that begins when a form is completed and configure workflows that direct forms automatically to the right person to resolve front-line issues quickly and effectively.
Access and Audit Form Histories: Archive forms on a cloud database, making it easier to track and audit the review process. Identify recurring issues and implement best practice responses to correct them.
Communicate Clearly On-Site: Leverage digital forms to establish a reliable and secure method for all on-site communications, from safety incidents and maintenance requests to employee onboarding and more.
Switch Maintenance Vendors with Ease: Remove the need for front-line locations to use paper forms or instructions when you switch maintenance vendors. Let the system manage and store all your digital forms, with routing and escalation.

Expand Visual Project Collaboration

Q-Visual™ enables consistent two-way communication and collaboration on visual projects. From store sets and window displays to endcaps and new signage, quickly execute and validate projects with the help of automated comparisons.
Ensure Consistency Across Locations: Execute display plans flawlessly by ensuring relevant merchandising projects are sent to the right location, driving sales and creating a consistent brand experience for customers.
Collaborate Creatively and Drive Improvement: Design, communicate and execute visual merchandising projects on a single platform with a closed feedback loop, enabling easier collaboration between corporate and field teams.
Communicate Clearly to On-Site Managers: Send merchandising sets en masse with step-by-step directions, due dates and prioritization to applicable stores, ensuring on-site managers receive only relevant information.
Execute Effectively: Grant on-site managers easy access to all upcoming visual projects so they can assign them to associates with clear visibility into priority and completion.
Validate Projects in Real Time: Enable on-site teams to photograph final displays and submit completed projects for review, all from their mobile devices.

Create, Execute and Analyze On-Site Pilots and Test Initiatives

AI-Decisions™ takes the uncertainty out of front-line pilot programs. Track performance in real-time and compare test results to gain key insights into organizations.
Simplify Decision Making: Save time and promote best-practice scaling when you streamline planning, execution and analysis of on-site pilot programs with AI-based sampling and A/B testing.
Gain Measurable, Actionable Results: Run intuitive A/B tests and track task, labor and sales performance to determine chain-wide viability of pilot programs.
Understand the Impact of Pilot Programs: Interpret results with confidence when you gain visibility into how pilot programs impact task completion rates, associate performance, labor schedules, sales revenue and gross margins.
Advance Insights into Key Areas of Your Organization: Leverage the power of AI to better determine how changes to labor models, new training initiatives, store layout and product promotions will impact sales, customer service and your bottom line.

Accelerate Task Execution, Elevate Operations

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Retail

  • Increase Team Efficiency: Respond to real-time Information and enable store associates to be in the right place at the right time to tackle the most impactful in-store tasks.
  • Streamline Execution: Prioritize and assign all corporate-generated, system-generated and device-generated tasks in real-time with an advanced rules engine.
  • Improve Line-of-Sight: Give corporate and field managers real-time visibility into the activities happening across all your stores, enabling them to manage by exception.

Banking

  • Modernize Branch Operations: Streamline execution and communication across your entire branch network with mobile-first, easy-to-use solutions.
  • Standardize Branch Inspections: Create uniform processes to better understand performance and improvements over time and easily compare results against other branches.
  • Pursue Profitable Activities: Prioritize operational tasks so branch staff can focus on customers and activities that generate revenue.

Hospitality

  • Improve Communication: Communicate clearly and instantly with customer-facing teams using tasks and peer-to-peer instant messaging.
  • Increase Productivity: Provide associates with software solutions that put the right information at their fingertips so they can stay focused on the most important activities.
  • Streamline Execution Across Locations: Simplify daily task execution to provide guests with a consistent, engaging experience no matter where they are.
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Customer expectations are constantly changing, and businesses are always looking for efficient ways to operate and better serve customers. Vera Bradley worked with Zebra to streamline staff tasks, check on progress and maintain an accurate count of inventory.

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